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Seneca Valley
CHORUS
HANDBOOK
2008-2009
Dear Parents/Guardians,
Welcome to the 2008-09 Seneca Valley Chorus. We look forward to another great year for our students as they continue their musical development and look forward to continued success! Seneca Valley maintains an excellent choral program through the efforts their three directors—Aaron Magill, Bobi–Jean Alexander, and Toni Keefer-- and many helpful volunteers. We welcome your involvement in our booster organization, and hope you can find a way—large or small—to join us.
This booklet is designed to provide you with important information regarding your student's participation in chorus. The parent booster organization is affiliated with the Middle School, Intermediate High School and Senior High School choirs. That gives many of you 6 fabulous years to build relationships with your student and their musically minded peers. We hope to provide you with a good overview of how you can support the directors and students, and answer some frequently asked questions.
There are many areas in which we need your help. Parents play a very large role in providing the students with enrichment opportunities, such as the spring trip—that take place each year. We also do a lot of behind the scenes work for concerts, homecoming, adjudication, and of course chaperoning students for special events. Trip VP Lisa Gilbert has been busy this summer making plans for our students to travel to Myrtle Beach in May, 2009. Please note that this out of state trip is only available to students in grades 8—12. This month, we dive right into our first fundraiser-- a hoagie sale—proceeds of which will go directly into your child’s trip account. Fundraising VP Cathy Hopkins has lined up a Bruster’s coupon book sale, Club’s Choice sale, and the citrus fruit sale for the fall. Information will be sent home with students as each sale begins, is available in their classrooms, and will be on the website. So if you “never heard about it”—you’re not trying hard enough J You are also welcome to attend the general booster meeting on the 4th Tuesday of the month and get involved. Not only will you share in your student's school life but also you will have a direct impact on improving his/her choral experience. And hopefully—you will even have a little fun along the way as you work alongside a nice group of parents who are willing to put in some time to make the experience a good one for your child.
If you have any questions regarding information in this packet, please feel free to contact one of us. Also, watch for the Chorus Booster newsletter—which is now sent via email. Please NEATLY PRINT your email address on the attached booster form. Our website can be reached through the senior high music department. Go to www.svsd.net, click on the senior high and head to the music department for Mr. Magill’s webpage for updated information. Paper copies of forms and newsletters will be available in the choral classrooms—but you may have to nag your students to bring them home to you J. They usually do know what is going on, whether they share that information with you is another question… PLEASE check all newsletters for important dates and information from both the Boosters and your student’s Choral Directors. You may contact Barb Pacinda if you do not receive an e-newsletter.
The Choral Booster general meetings take place on the 4th Tuesday of each month at 7:00 PM in the Chorus Room at the Middle School. Please find the attached Booster Membership Form and have your son/daughter return it, with a check if you choose to join, to the Choral Directors by Friday, September 12th. It is mandatory that all students return a membership form, whether you choose to join the Boosters or not. (At least it will be one paper that we are sure that you have seen!)
Thank you in advance, for taking the time to read (and maybe even keep?) the following helpful information
S.V. Choral Boosters, Executive Board:
Dawn Abbate, President 772-6445 dabbate@zbzoom.net
Lisa Gilbert, VP Trip Preparation 453-1015 gilbert@zoominternet.net
Cathy Hopkins, VP Fundraising 772-2374 tlllc@zoominternet.net
Gary Schilling, Treasurer, MS 453-3238 valschilli@zoominternet.net
Kim Rapso, Treasurer IHS 776-3342 gkrapso@connecttime.net
Karen Hestin, Treasurer SHS 772-2447 ehestin@zoominternet.net
Barb Pacinda, Corresponding Sec. 538-3504 bpacinda@zoominternet.net
Candi Duran, Recording Secretary 776-4745 cbduran@zoominternet.net
Mandatory Trip Meetings
Information/ Trip Commitment—Mon, Sept. 22 7:30 MS cafeteria /grades 8-12 only
Pre-Trip Mon, Apr. 27, 2009 7:30 IHS auditorium
Proposed trip dates May 1-4, 2009, Myrtle Beach South Carolina
General meetings Middle School Chorus room 7pm
10/ 28, 11/ 25, 1/27/09, 2/24, 3/24, 5/26
_______________________________________________________________________________________________
please detach, keep the top for your reference, and return with the following page, to help us J
SENECA VALLEY CHORAL BOOSTER ASSOCIATION
This parent booster organization been established for our Middle School, Intermediate School and Senior High School Choirs. General meetings will be held the 4th Tuesday of the month at the Middle School choral room at 7:00PM. Annual dues are $7 per person/$10 per family. Please complete the information below and return the form with your check. Each student must return the signed form to his/her Choral Director by
Friday September 12th, whether you choose to become a Booster or not.
Checks should be made payable to the Seneca Valley Choral Boosters or SVCB.
==================================================================================
Student's Name:______________________________________________________ Grade:________________ Parent/Guardian's Name(s):___________________________________________________________________
Parent/Guardian's Address:___________________________________________________________________
City: ________________________ Zip: ______________ Parent’s Email:_____________________________
Phone number: _________________________
Amount Enclosed: $7.00 ___Individual Membership Check No. _____________
$10.00 ___Family Membership
Parent name:_______________________________________
Building (please circle) SH IHS MS
Best way to contact you__________________________________________ (list phone # or email)
Booster Parent Volunteer Sign - Up Checklist
Uniforms: Spring Picnic (or other gathering?):
Middle School _____ Committee Chairperson _____
Intermediate High School _____ Committee member _____
Show Choir _____
Senior High School _____
Fundraisers:
Fruit Sale Distribution _____ Homecoming Booth _____
Hoagie sales _____ Sweatshirt sale _____
Clubs Choice _____
Concert Helpers - Winter (December) Concert Helpers - Spring (May)
Ticket Sales _____ Ticket Sales _____
Program Copying _____ Program Copying _____
Usher _____ Usher _____
Backstage Parents _____ Backstage Parents _____
Decorate the Auditorium _____ Decorate Auditorium _____
Bake Sale Coordinator _____ Bake Sale Coordinator _____
Bakers to provide bake sale product _____ Bakers to provide bake sale products _____
Flower Sale Coordinator _____ Flower Sale Coordinator _____
Chaperones: Miscellaneous:
IHS December courthouse fieldtrip _____ In class helper: MS voice tryouts _____
Madrigal events _____ Computer work/Data Entry/Copying _____
SH Performance Trips _____ Website _____
Spring Trip _____ Historian _____
Adjudication _____ Publicity _____
Pirate game _____ Membership _____
REMEMBER: You must be a Choral Booster to participate in MS/IHS/SHS activities.
Volunteer Job Descriptions
UNIFORMS:
- 7th grade - Measure students for concert shirt and pants -- early September. Distribute & collect uniforms.
- 8th grade - Measure students for tuxedo shirts and pants—early September. Distribute & collect uniforms.
- IHS – Measure 9th grade girls to be assigned dresses. Assist with robe fitting/assignment if needed.
- Show Choir - Measure Show Choir students for costumes. Assist the director(s) in finding props, etc.
- SHS - Measure Madrigal’s early Sept, Monday evening. Fit robes as needed.
FUND-RAISERS:
- Fundraiser - Committee - Work with the Fundraiser VP to explore new fundraising ideas, and coordinate current fundraisers.
- Tally Orders- Be a part of the "tallying team" at the completion of a sale to check student orders, count money and total final order. Meeting dates will be set at a convenient time following the close of each sale.
- Fruit Sale/other Distribution – We need many hands to unload the trucks and organize the products for the families to pick up. Even an hour of your time on these days, especially for the fruit sale, would be appreciated. There are many areas that need to be covered-- not all require lifting J
- Max & Erma’s There will be a monthly date available at the restaurant where 10% of your meal cost will be donated to the boosters, you must present the flyer which is handed out to students.
CONCERT HELPERS - WINTER/SPRING
Responsibilities for the concerts are identical for both performances. The positions listed below would assist the chairperson in the following ways:
- Ticket Sales - Middle School ONLY- All concerts are held in the IHS auditorium. MS is a large group and the concerts are typically close to being sold out, so tickets are sold on a presale basis during chorus class prior to the concert. At that time, students are each guaranteed the opportunity to purchase 3 tickets. After this presale date, there will be one more "open sale" day when students have the chance to purchase extra tickets, on a first come - first served basis. Parents are needed to collect money, record sales and distribute tickets during lunch at the MS.
- Ticket Sales - IHS/SHS: The tickets for the IHS and SHS concerts are sold at the door on the evening of each performance. Plan to arrive at the IHS auditorium 45 minutes prior to the start of the concert in order to get organized forthe sale. (remaining MS tickets will also be sold at the door)
- Program Copying: Coordinate with building director, make copies in the school office and fold.
- Usher – Arrive at the concert 45 minutes early, col1ect tickets at the door, distribute programs, and maintain order in the lobby and auditorium during the performance.
- Backstage Parents - Arrive at the concert 55 minutes early, maintain order in the warm-up rooms prior to the concert and assist the directors with any needs that they have. Several people need to remain backstage in order to assist any students as needed during the performance.
- Decorate Auditorium - On the afternoon of the concert at approximately 3PM we decorate the stage for the performance. For the winter concert, poinsettias are used and in the spring, impatiens and ferns.
- Flower Sale Chairperson - A poinsettia sale is held for the winter concert and a hanging basket sale is held for the spring concert. Coordinate the sale with a greenhouse, distribute order forms to each building, collect orders, tally totals, place the order and assist with flower distribution following each concert.
- Bake Sale Coordinator – Contact volunteers to bake for the concert, and conduct the sale in the lobby of the IHS on the night of the concert.
- Bake Sale Bakers Provide baked goods for the bake sales when called.
SPRING PICNIC:
(We have not had one the past two years, but I am willing to entertain ideas if anyone is inspired…?!)
- Picnic Chairperson: The picnic gives us the opportunity to acknowledge the accomplishments of our students and give them one last time to celebrate the success of the year as a group. This position involves organizing the food and activities of the day.
- Picnic Committee: Assist the chairperson of this event as necessary.
CHAPERONES
- IHS December Performance/Fieldtrip -Act as a chaperone for the 9th and 10th grade choruses when they travel to Pittsburgh before Christmas to perform at the Allegheny County Courthouse. Chaperones will travel on the bus from school with the students and will return to school prior to the end of the school day.
- Madrigals If needed, chaperone madrigals during field trips
- March Adjudication – We will have an in school adjudication in March. Students have an opportunity to perform the songs that they will sing for competition on the trip for a panel of judges composed of music educators from local colleges. Many volunteers are needed to supervise students and assist judges in order to make this day- long event run smoothly. We need volunteers to cover the entire school day.
- Spring Trip - This position involves chaperoning 8th, 9th, 10th, 11th and 12th grade students on a 3 night, 4 day out of state trip. Each chaperone is responsible for approximately 12 students. Parents will not be placed in charge of their own child or on the same bus as their own child. Chaperone positions will be filled with consideration given to the parent's involvement with Booster organization throughout the year.
- Pirate Game This past year the 8th grade sang the national anthem before a Pirate game, and received rave reviews. Parents are needed afterschool to supervise students throughout the evening to, from, and at PNC Park.
MISCELLANEOUS
- Middle School "In-Class Helper" - Available to help immediately, Sept 8-12, to supervise the class while Ms. Keefer auditions individual voice parts. Parents are also needed to help supervise after school rehearsals.
- Computer Work/Data Entry - Typing our spreadsheets for volunteers.
- Historian -** Photographer wanted** to document our various chorus activities through out the year and creating a digital record. This can be done as an individual or as a committee.
- Publicity - Update the local media and the community of events and accomplishments of the students throughout the year; communicate accomplishments with the school board.
- Membership - Track membership and create a data base of email addresses for communication between the boosters and the parents.
Please note-updated information will be sent throughout the year, and can be found at the website below
www.svsd.net
click on Senior High
click on Departments
click on Music
click on Mr. Magill’s homepage
Look for the boosters’ booth at the Homecoming Carnival on Thursday, September 25th! |
